Subject: Attendance Policy for [Organization Name] - Bangalore Dear Team, As the HR Manager of [Organization Name] in Bangalore, I would like to share our updated attendance policy with all employees. This policy is designed to ensure a consistent and fair approach to attendance management across the organization. Please take the time to read and understand the policy, as adherence to it is crucial for the smooth functioning of our workplace. 1. Working Hours: - Our standard working hours are from 9:00 AM to 6:00 PM, Monday to Friday. - Employees are expected to work for 8 hours per day, with a 1-hour lunch break. - Flexible working hours may be considered on a case-by-case basis, subject to approval from your manager and HR. 2. Attendance Recording: - All employees are required to record their attendance daily using the biometric system or the attendance software provided. - Attendance must be recorded upon arrival and departure from the office. - In case of any technical issues, please inform your manager and HR immediately. 3. Late Arrivals and Early Departures: - Employees are expected to arrive on time and stay for the full duration of their working hours. - Late arrivals and early departures should be kept to a minimum and must be approved by your manager. - Habitual late arrivals or early departures may lead to disciplinary action. 4. Leave Policy: - All employees are entitled to a total of 20 days of paid leave per year, which includes casual leave, sick leave, and earned leave. - Leave requests must be submitted through the leave management system at least one week in advance, except in cases of emergency or illness. - Unplanned leaves should be communicated to your manager and HR as soon as possible. 5. Absenteeism: - Unapproved or excessive absences may result in disciplinary action, up to and including termination of employment. - If an employee is absent for three consecutive days without notice, they may be considered as having abandoned their position. 6. Work from Home: - Work from home arrangements are subject to approval from your manager and HR. - Employees working from home are expected to maintain the same level of productivity and adhere to the same working hours as if they were in the office. 7. Public Holidays: - [Organization Name] observes all national and state public holidays applicable to Bangalore. - Any work performed on a public holiday will be compensated with a compensatory off or overtime pay, as per the company's policy. Please note that adherence to this attendance policy is essential for maintaining a productive and harmonious work environment. If you have any questions or concerns, feel free to reach out to me or your manager for clarification. Thank you for your cooperation and commitment to [Organization Name]. Best regards, [Your Name] HR Manager [Organization Name] - Bangalore