Beautiful sexy and much-appreciated volunteer coordinators: is there anything you’d like to go in the next newsletter? Specific shifts still needed? Clarifications? cc @bland-answer-10540 @adamant-kangaroo-75364

Errrr I was on the

Volunteer Roles

and not the

Volunteer Shifts

tab. I’m not sure I understand the difference, but I now know which one to look at. == Another thing I am seeing, as lead of the Nightlighters: there are only supposed to be 3 slots, yet there are 5 people signed up. I don’t see any email about this role; any idea if I should be communicating with 3 or with 5 people? There are several people signed up for “medical supply boss” as well, when there is only one slot. I also see Lucy Runkel is listed as a volunteer coordinator; do y’all know about this? Am I just looking at the wrong stuff?

boom

Chuck Jones asks: "I have some friends who are Emergency Room docs that are interested in coming, but they might have to leave early to work weekend shifts. Given that, I was thinking... would there be any interest in them doing a Narcan training for as their volunteer shift?" Not sure whom to direct this to, but I'd think maybe yes. Not even sure who they'd be training though. (Feels like a lot to ask of Rangers, but I guess that's my best guess) cc @cool-pizza-44770 and @agreeable-guitar-93206

Can one of the volunteer managers remove me from the “Tea House Setup Friday (0 of 2 needed)“. I’m going to be there for the set up but I’d like another volunteer to help

i'm sending the "connecting each volunteer team with their leads" email today. if anyone has any particular requests for things to make sure i include pls let me know, but i'll BBC someone@somehtingelse in case you wnat to add anything.

Does anyone know if there was explicit thinking around fire safety shifts being structured this way, or if it's an oversight? There seems to be 2ppl/shift Fri, 1person/shift Sat, and zero people Sunday. My friend Jess has offered to step up as fire watcher lead but want to make sure that @clean-army-21719 or @adamant-kangaroo-75364 didn't have specific designs around this.

@adamant-kangaroo-75364 i just noticed that my friend Sasha and @tall-oyster-62139’s contact Marin have both signed up for the other two "volunteer coordination before event" volunteer slots if we're overwhelmed. may be moot at this point and i may release them.

catbaganz@hotmail.com somehow put their volunteer interest in the art form and did not sign up for shifts; can someone reach out to her? shea.rasmus@gmail.com as well

@adamant-kangaroo-75364 Can we find 3 good slots for Yodassa Williams to fill? It would be great if she could come!

@bland-answer-10540 the new roles that are added don't have credit values. I assume at least kitchen clean up has some value (maybe 0.5) and maybe on-call gate ?

@square-country-13088 pls note increased outgoings as a result of a bunch of newly credited shifts, i assume this is OK but if not we should circle up- confirm? 🙏

@bland-answer-10540 @adamant-kangaroo-75364

@square-country-13088 did we get confirmation that the venue can handle fire safety after midnight? i need to close off those shifts if we don't need them since ppl are signing up for them

✅ looking on volunteer shifts ❗ still missing over 50(!) reg form submissions, that's a lot of vaccination proof we do not have!

100% of slots filled! partydino thank yo so much to will, the leads, et al for volunteering, recruiting volunteers, etc. ❤️

Does Claire McMahon know what to do as Lost and Found lead? (or who to check in with onsite)

Anah Thundersnow/Anna Tsykalova just emailed about setup/strike and has not registered

There are four unsold tickets. Here are the people who are begging, in order of when then begged: 1. Judith Renzi (friend of Tania Abdul, can arrive early for setup but has to leave early) 2. Sasha Wright (has a crew of ticketed friends, can do setup) 3. Susie Velasquez (or Sami?) (Maggie/Brady friends, wants to help with kitchen) 4. Anah Thundersnow/Anna Tsykalova (can do setup & strike) 5. Claire Raizel DeWitt (past participant, down to volunteer) 6. Hannah Russell-Goodson (wants to volunteer with similarly-unticketed partner) 7. Jeff Noven (friend of Anne McShiras, signed up for a high-priority shift) I’m inclined to recommend 1, 2, 5, 7 and make up additional setup/strike and kitchen cook/clean roles for them, with tickets granted in order of whoever replies first. Whatchoo think? Should I reach out? @adamant-kangaroo-75364 do you want to reach out?

I think I added all the setup crew to the Early Arrivals list (click through for the link), but can y’all please check me and add anyone who is missing?

@bland-answer-10540 @adamant-kangaroo-75364 could you please add a Sat 8PM-12AM on call gate shift to airtable and the volunteer board in the lanai. I’m hearing that some people may be arriving that late and it would be nice to have a volunteer on that. I know it’s last minute and it’ll be Ok if not but would be one less thing to worry about. Thanks

@bumpy-accountant-88248 fyi did you see that there’s a last minute ticket transfer ?

Do you remember the lake shuttle drivers? I know Steve worked, but did Phil Miller? Or Spaceman? @agreeable-guitar-93206?

@clean-army-21719 Tanuki wants more than 1 credit for volunteering. What’s your suggestion?

Reimbursement Update I’ve sent $8.7k out from my personal accounts. 80% of ppl got paid already. I’ll try to get reimbursed next week for what I’ve done at that point. As the last ppl respond, I can pay them and then request another refund about oct 15th. (Really we could keep going for months)

Some retrospective analysis. How do you feel about these numbers? This worked, so changing things is presumably a bad idea, eg empty gate shifts are a serious risk. I think this was about fine. Good to see that the tea house is very large. I think it's ok to spend this much on it, but it's good to be aware!

Volunteer Descriptions for 2022 I'd like our registration form to basically say "want to volunteer? check a box to indicate interest in a team!" then Volunteer Coordinators can link people to specific shifts, working with team leads. For this plan, we need clear, general, and attractive descriptions of volunteer teams. Matching people to a shift might involve pointing them to a spreadsheet to claim their shifts (many festivals do this) or another system (like calendly?) So we need content from this doc migrated into the registration form by May 1. @clean-army-21719 @adamant-kangaroo-75364

FYI: Dave LeBlanc is bringing back Dave’s Bar and asked for the following volunteer help:

I'd like to arrive on Wednesday afternoon and leave Tuesday early afternoon. I would need 2-3 helpers for no more than 2 hrs. on those days. I will also need AC power. I will bring ext. cords.  Thanks!

<!channel> I'm hitting up each team lead to get an estimate of what titles and counts of volunteers they need this year. I'd like to collect expressions of interest from ticketholders in the format • what department I'm interested in • what general role I'd like there eg "kitchen cleanup" Then I'd pass that on to Volunteer Coordinators to match ppl to actual shifts. Is that an ok format? Do you want them to also sign up for times (shifts)? Here are the counts of shifts from last year. Ideally, we'll get an estimate from all leads within a week and can put out Call for Volunteering soon after

Super Excited Volunteers some people kinda want to volunteer, some people are gung ho and want something to do maybe even now. What should we do with them? Let's do this case by case