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Usually other data teams will do this in 1 of two ways. 1. Using Collections: By sharing data with viewers using collections (ie. you create a collections linked to a team and then add resources to that collection) you can create inherited permissions for all things within a collection. This way, instead of sharing things by going to different tables, you can share them on the macro collection level. Let me know if you’ve got any questions about this approach. 2. Using draft / published modes: The other way that you can do this is by leaving the resources that you don’t want to publish on “draft” mode. Draft mode only enables editors / admins to see those resources, meaning that your viewers won’t see those resources. You can enhance the share settings functionality, you could also use “groups”, which allow you to groups different types of viewers or editors into a group. You can then share the collection with a specific group to ensure that viewers aren’t seeing anything that they shouldn’t see. One of our recommendations is to map groups = collections so you can easily share a collection with a specific group of people. Then, when new people join your workspace, you can easily add them to that group and have them share the same permissions as everyone else in the group.

That helps, thanks!

Hi @limited-solstice-12595, I'm seeking some help and I did a search to find this thread which was really useful. We might go with groups per collection also. Do you guys have anybody who I could speak to for 30 minutes about implementing this? Just looking for advice on exposing the data dictionary to our SaaS clients, particularly with questions around the use of published status, given we implemented something slightly different with "deprecated"/"published" collections originally. Do you have somebody in customer support I could speak with? Thanks!

Yes definitely. @white-honey-61500 would be best. I’ll loop her in

Hey @late-caravan-37720 happy to help! Feel free to schedule 30 minutes on my calendar here 🙂

Thanks guys, will do!

so early! if 7:30am your time is better, I'm happy to meet then just let me know. :)