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Curious to understand the specific challenges to scaleability here.

I will need to keep adding branches to the workflow when we add new ebooks. If we miss one or misspell the url the email will never go leading to bad user experience. Currently we are opening the ebook as soon as the form is submitted but we fear that it will lead to poor quality of data or say fake contacts.

I am also looking for a solution here. The current setup is having a different form for each ebook

Not sure about Hubspot - in Marketo this is fairly easy. We create a campaign with the logic that if someone fill the form for ebook then Marketo should automatically send the email. The form is created on Marketo only, so that Marketo recognizes the form fill